The Fields Every Wig Spec Sheet Needs
1. Product and reference
- 01Your product name and SKU , so both sides talk about the same item
- 02Reference photos front, side, part and hairline. A photo of the lace and knots is more useful than a model shot.
- 03Approved sample code , if you've already approved a sample
- 01
2. Hair
Field What to write Example Grade Virgin, double drawn, raw Double drawn virgin Origin Real origin, not a style name Vietnamese Texture Name plus a photo Body wave, 3 cm pattern Length How it's measured 22", measured stretched from crown Density Percentage, and where 180% throughout, 150% at hairline Not sure about grades or textures? See our hair grades guide and texture chart. For typical weights by density and length, use the density and length chart.
3. Lace and cap
Field What to write Example Lace material HD, transparent, Swiss HD lace Lace size Exact size 13x4 Lace color Transparent, medium brown, light brown (on request), or a swatch code Transparent / Light Brown Cap size Size and head circumference Medium, 22.5" Cap construction Band, combs, straps, drawstring Elastic band, 4 combs, adjustable straps Glueless features If any Pre-cut lace, wear-and-go band Measure your customers using our cap size guide and compare lace options in the lace types guide.
4. Hairline and finishing
Field Options Plucking None, light, natural (hand-plucked) Knots Unbleached, bleached, bye bye knots (minimized) Lace cut Uncut, pre-cut along hairline Baby hair None, light, full, 4C kinky edges Part Middle, side, free part Styling Unstyled, layered, curtain bangs, other 5. Color
- 01Color code for example 1B, 4, 27, 613, or your own code
- 02Color reference a hair ring code or a physical sample. Screens show colors differently, so never rely on a phone photo alone. See our color chart.
- 03Roots, ombre or highlights where they start and how wide they are
- 01
6. Packaging and labels
- Standard packaging or private label
- Box, bag, hair tag, cap label, care card
- Barcode or SKU label, and where it goes
- Artwork files and their version number
7. Quantity, delivery and quality terms
- Quantity per item, per length and per color
- Requested delivery date and shipping method
- Tolerances: length, weight and shedding, for example our standards of 0.5 inch, 5 g and 10 strands
- What happens if the goods don't match the spec
Example: A Filled-In Wig Spec Sheet
| Field | Spec |
|---|---|
| Product / SKU | (your product name) glueless body wave wig / BW-22-7X5 |
| Grade and origin | Double drawn virgin, Vietnamese |
| Texture | Body wave, 3 cm pattern (photo attached) |
| Length | 22", measured stretched |
| Density | 180% |
| Lace | 7x5 HD lace, pre-cut, transparent shade |
| Cap | Medium 22.5", elastic band, 4 combs |
| Hairline | Natural hand-plucked, bye bye knots, light baby hair |
| Part | Free part within lace area |
| Color | Natural 1B (ring code 1B) |
| Packaging | Custom box, satin bag, hair tag, care card (artwork v2) |
| Quantity | 20 units |
| Delivery | By 15 March, air freight to Atlanta, USA |
| Tolerances | Length 0.5 inch, weight 5 g, shedding 10 strands |
Spec Sheets for Bundles, Closures and Extensions
The same idea works for other products. The key fields change a little:
| Product | Must-have fields |
|---|---|
| Bundles | Grade, origin, texture, length, weight per bundle (e.g. 100 g), single or double drawn, weft type |
| Closures and frontals | Lace size and material, lace shade, plucking, knots, part, baby hair |
| Tape-in extensions | Tape size, pieces per pack, grams per piece, tape type, color code |
| Wefts | Weft type (genius, hand-tied, flat), width, grams per weft, color code |
| Keratin tips | Tip type, grams per strand, strands per pack, color code |
| Men's hair systems | Base type and size, base thickness, hair direction, density, color, front contour |
For a fully custom order, send us your sheet through the request form on custom wigs and hair systems and we'll confirm each field with you.
Common Mistakes and What They Cost
| Mistake | What happens |
|---|---|
| Only a phone photo for color | The shade is off because screens show color differently |
| No cap size | Units arrive in one default size that doesn't fit your customers |
| No density location | The front is full and the crown is thin, or the other way round |
| Packaging files sent late | Bulk production waits for packaging |
| No tolerances | You have no agreed standard if something is wrong |
Measuring method, origin names and "HD lace" without a swatch are the other common gaps; they're covered in Why Quotes for the "Same" Wig Differ.
How to Use Your Spec Sheet
- 1Send the same sheet to every vendor you're comparing, so quotes are like for like.
- 2Ask the vendor to confirm every line in writing, and to flag anything they can't do.
- 3Attach it to your order and proforma invoice.
- 4Save it with a version number Every reorder uses the same version unless you change it.
The sheet then sits at the start of the sample, inspection and claims chain described in our buying guide checklist. At our factory, every client's approved spec is saved, so reorders match the original order line by line.
FAQ
Who fills in the spec sheet, me or the factory?
Both. You fill in what only you know: your customer, lengths, color, density, packaging and quantities. The factory fills in the production details, such as weft type, knot size and lace roll, then sends the sheet back for you to sign off before the sample is made.
Do I need a spec sheet for my first order?
Yes. Even a simple one prevents most first-order problems and lets you compare quotes from different vendors fairly.
What if I don't know all the specs yet?
Fill in what you know and send reference photos. A good factory will suggest the missing details and confirm them with you before making a sample.
Can I use the same spec sheet for wigs and bundles?
You can use the same format, but bundles need weight per bundle and drawn type, while wigs need lace, cap and hairline details.
Will you keep my spec on file?
Yes. We save every approved spec and use it for all your reorders, and we never share custom specs with other clients.
Send Us Your Spec
Ask us for the template, fill in what you know and send it to us. We'll confirm every line and quote within one business day.
Related reading
![Photo of [Production Author Name]](/images/author-production.jpg)
Runs production and quality control at ZUVI WIGS, from raw hair sorting to final inspection. [Production Author Years] in hair manufacturing.
Reviewed by [Production Manager Name], Production